Education
Engineering College Establishment
Customer Profile
A private educational trust in Madhya Pradesh seeking to establish a new engineering college with undergraduate programs in Computer Science, Electronics, Mechanical, and Civil Engineering.
Challenge
Establishing a new engineering college in India requires navigating complex regulatory requirements across multiple bodies. The trust faced several challenges:
AICTE Compliance Complexity
- 200+ parameters across infrastructure, faculty, and governance
- Constantly evolving approval process handbook
- First-time applicants have high rejection rates (>40%)
- Expert Committee visits require extensive preparation
Documentation Burden
- Thousands of documents required across categories
- Land records, building approvals, equipment invoices, faculty credentials
- Documents in multiple formats and languages (Hindi, English)
- Version control and organization challenges
Faculty Recruitment
- Qualified faculty shortage in Tier 2 cities
- AICTE mandates specific faculty-student ratios
- PhD requirements for senior positions
- Verification of credentials and experience
Infrastructure Planning
- Laboratories, libraries, and computing facilities per AICTE norms
- Accessibility requirements for differently-abled students
- Sports and recreational facilities specifications
- Hostel and transportation guidelines
Solution
Rotavision provided end-to-end support combining regulatory expertise with AI-powered tools:
Regulatory Advisory
- Gap analysis against current AICTE approval process handbook
- Milestone-based implementation roadmap
- Mock inspection preparation
- Expert Committee visit coaching
Dastavez for Document Intelligence
- Centralized document repository with auto-classification
- OCR for land records and legacy documents in Hindi
- Automated compliance checklist tracking
- Instant document retrieval during inspections
Vishwas for Assessment Fairness
- AI-powered admission test design with fairness validation
- Performance parity across CBSE, state board, and regional medium students
- Bias detection for question papers
- Accessible assessment options for differently-abled candidates
Infrastructure Planning
- Laboratory equipment specifications per AICTE norms
- Library resource planning with digital and physical requirements
- Computing infrastructure design for student-computer ratios
- Accessibility audit and remediation guidance
Implementation Timeline
| Phase | Activities | Duration |
|---|---|---|
| Assessment | Gap analysis, land verification, trust documentation | Month 1-2 |
| Infrastructure | Building plans, laboratory design, equipment procurement | Month 3-6 |
| Faculty | Recruitment support, credential verification, training | Month 4-8 |
| Documentation | Compilation, organization, digitization | Month 6-9 |
| Application | AICTE portal submission, query resolution | Month 10 |
| Inspection | Mock inspection, Expert Committee preparation | Month 11-12 |
Key Deliverables
For AICTE Approval
- Complete application with all 200+ parameters addressed
- Document repository organized per AICTE chapter structure
- Faculty database with verified credentials
- Infrastructure compliance certificates
For Ongoing Operations
- Admission process with AI-assisted fair assessment
- Document management system for annual compliance
- Faculty development roadmap
- Student outcome tracking framework
Results
| Metric | Industry Average | Achieved |
|---|---|---|
| AICTE Approval | ~60% first attempt | First attempt success |
| Documentation Score | 75% | 100% |
| Expert Committee Observations | 8-10 | 2 (minor) |
| Time to Approval | 18 months | 12 months |
Programs Approved
All four proposed programs received approval in the first attempt:
| Program | Intake | Specialization |
|---|---|---|
| B.Tech Computer Science | 60 | AI/ML focus |
| B.Tech Electronics | 60 | IoT and Embedded |
| B.Tech Mechanical | 60 | Manufacturing |
| B.Tech Civil | 60 | Infrastructure |
Ongoing Support
Post-approval, Rotavision continues to support:
- Annual AICTE compliance and extension of approval
- NBA accreditation preparation
- NAAC assessment readiness
- Student outcome tracking for ranking frameworks (NIRF)
Trust Feedback
“We had no experience with AICTE processes. Rotavision’s team guided us through every step—from land documentation to Expert Committee visit. Their AI tools for document management saved us months of manual work.” — Secretary, Educational Trust
What’s Next
The trust is planning:
- Additional programs in emerging technologies (AI, Data Science)
- Autonomous status application
- Industry partnership program with Rotavision’s enterprise clients
- Research center establishment
This case study represents Rotavision’s consulting capabilities in education sector regulatory compliance, complementing our core AI trust platform.
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